LES Scandinavia
Annual Conference 2016

Scandic Park Hotel · Helsinki, Finland

4- 6 September 2016

Registration Information

To register, please fill in the online registration form at
https://ilmo.contio.fi/tavicon/main.aspx?id=124

All reservations, including the social program and accommodation, should be made on the same form. Please make sure that you receive the automatic email reply for your registration. Please note that if you have registered more than one person at the same time, this email will only be sent to the person making the registration.

Congress Bureau Tavicon will send you a confirmation/receipt after a full payment.

Registration Fees and Payment Deadlines

The registration fee is based on the date of registration and payment. If you want to benefit from the lower fee, register early and pay by the deadline.

*   If you are not a member of LES Scandinavia, please consider joining now so that you can register with the LES member’s registration fee.
Membership fee for year 2016 is EUR 150.
You may apply for membership online at www.les-scandinavia.org/Membership.html

**  Please note that the University Personnel Fee is valid only if registered and paid by 1 June.

Registration fee includes:

• Admission to all sessions
• Conference documentation and a name badge
• Lunch and coffee/refreshments on Monday and Tuesday
• Welcome Reception on Sunday
• Conference Dinner on Monday, including bus transportation
• Pre-Conference Workshop on Sunday

Registration fee for accompanying persons includes:

• Welcome Reception on Sunday
• Conference Dinner on Monday, including bus transportation
• A name badge

All fees are VAT 0 %. No VAT will be added.
Accompanying persons are not allowed to follow in the sessions.

Terms of Payment

The payments (registration fee and hotel deposit) are to paid before you come to the Conference. You will receive a confirmation/receipt of the paid fees by email. If you have not received one, please contact Tavicon Congress Bureau. Payments must be received no later than the close of business on said date. All bank charges are to be paid by the person making the payment.

On the registration form you can choose between three payment options:

1. Credit card: 
   VISA, Master Card or Eurocard are accepted.
   Please follow the instructions given on the online form and proceed to payment immediately (have your card and security codes available).
2. Invoice as an email attachment (pdf) This invoice is automatically generated from the data that you have inserted on the registration form. No invoicing fee is added. Payment is due within 14 days or on the next registration deadline date if it is less than two weeks away. If the registration is made 15 days or less prior to the event, the fee should be paid on the same day.
3. You can ask Tavicon Congress Bureau to send you a printed invoice. Please choose Invoice as your payment option on the form. You can request that your purchase order and other information be written down on the invoice. Payment is due within 14 days, or on the next registration deadline date if it is less than two weeks away. An invoicing fee of EUR 15 will be added to the invoice. The invoice will be sent by email (pdf). Unfortunately electronic invoices cannot be issued. NB: invoicing ends two weeks prior to the event.

Confirmation/Receipt
After receiving the registration and payment Congress Bureau Tavicon will send you a confirmation by email. Kindly check that all your details and bookings are correct.

Cancellations and Refunds
All cancellations and changes must be made in writing (email) to Congress Bureau Tavicon.
An unpaid registration is not a cancellation, and cancellation fees will also be applied to any unpaid registrations.

Cancellation received
by 1 June 2016: a full refund except for the administration fee of EUR 100 and the hotel deposit
by 3 August 2016: a 50 % refund of the paid registration fee (not the hotel deposit)
No refunds will be paid for cancellations made after 3 August. If you are unable to attend and an alternate dele gate attends in your place, an administration fee of EUR 50 will be charged for the change.

Please note that the hotel deposit is non-refundable in case of a cancellation for of any reason.

There will be no refund for no-shows. It is recommendable to take out insurance to cover the loss of payment for registration fees and accommodation costs.

Please note that for organizational reasons possible refunds will be made after the conference.

All refunds will be made at the exchange rate applicable on that date. Neither the organizers nor Tavicon Congress Bureau can be held responsible for any loss resulting from alterations in the exchange rates. To receive your refund, please send your bank account details to Tavicon Congress Bureau.

Contact Details (registration, accommodation, payment etc.)

LES Scandinavia 2016
Congress Bureau Tavicon Ltd    
Project Manager Pia Banerjee-Rikkonen
Project Coordinator Piia Kumpuvaara
Email: les2016@tavicon.fi
(phone hours 9:00 –16:00 GMT +2:00)